Wednesday, 28 November 2007

MEMBERS OF CASTLEMORTON PARISH COUNCIL 2007-2010

MEMBERS OF CASTLEMORTON PARISH COUNCIL 2007-2010

LIONEL BARTLETT. A native of Kinson Dorset, educated at Bournemouth Grammar School. Recruited initially into RRDE in 1950, my period of National Service (52-54) took me to Arborfield and Manorbier. Marrying Dorothy in 1960, nearly buying a house in Hollybed Street, but subsequently building in Malvern, and raising a family, cemented my attachment to this area which had formed in 1950. Once retired, the earlier dream of living in Castlemorton became a reality 14 years ago with the purchase of Old Orchard. The major works on the house now complete I have time to participate in all things local.

JOAN BEDFORD. We arrived in Castlemorton from Herefordshire in 1969 with two young sons who both attended the local school, followed by their brother, born in 1971. I was on the" Friends of Castlemorton School" for many years, Treasurer to Upton Floral Art Club as well as keeping my Husbands accounts. Elected to the PC in May 2000, taking on the task of Booking Clerk for the Parish Hall, a job I have enjoyed. I represent the PC on The Charities Committees. I have seen many changes over the years especially at the school with pupil numbers increasing enormously. Member of the Parish Hall Trust.

BILL BOWEN. Vice Chairman. I come from farming stock in North Devon and have been living in Castlemorton for the last ten years. I have known the area since I was a child, having relatives in Ledbury. I am married to Nicky, with two young daughters and loads of animals. You'll recognise me by my long hair and rather large girth !

BEVERLEY BRADSHAW. I am a solicitor specializing in public funded work. I live with my partner Stuart a local farmer. I have three grown up children. Interested in politics and especially my locality.

GERALD DOWNS. Although I had the privilege of being co-opted on to the Castlemorton PC only in May I have previously been a Parish Councillor locally for several years. I moved to Malvern Wells over twenty years ago and my children have gone to local schools. I am now a teacher but until the mid 1990's I was a farm manager, so feel able to understand many important local issues from several perspectives. I am interested in environmental issues, especially the preservation of the countryside, a viable agricultural economy and rural community. Member of the Parish hall Trust.

ANGUS GOLIGHTLY. Chairman. Moved to Castlemorton in 1999, on retirement from farm & estate management with international agricultural research company, Astrazenica. Continued with agricultural consultancy until 2006. Sheila, a retired district nurse, and I have always lived and worked in villages in Warwickshire,Wiltshire and Berkshire. Interest in Agriculture, the environment, the Commons and rural communities. Sit on MHC Grazing Monitoring Group. Parish Paths Warden.

JERRY FRYMAN. I have lived with my family at Hollybush for the last thirty one years. In 2004 I retired from the University of Gloucestershire where I ran the Ceramics Department at the Art School. I still retain an interest in the Arts with some sporadic creative output together with some educational consultancy. Co-ordinates responses to MHDC for all planning applications.

DON LUPTON. I am a chemical engineer by training and a furnace engineer bu occupation. My wife Sue and I settled in Castlemorton 12 years ago, having previously lived in Wolverhampton, London, Poole and Middlesbrough. We are both horse riders and you may have seen as hacking around the lanes and common. I an interested in nature with a particular interest in birds and this has lead to my involvement in environmental issues and a desire to promote actions to protect the environment.

MARY WATTS. I moved to Castlemorton in 1984, when my husband, John started a job in the area. Both my daughters attended Castlemorton Primary School. During 1995-2003 we moved with John's work to Florida and then Lincolnshire, but were very happy to return home to "Hunt sbridge" I am a housewife. Chairman of the Parish Hall Trust & Community Governor at Castlemorton school. Secretary of Castlemorton Gardening Club. I am also a member of the (unofficial) Common dog-walkers club. One daughter now works in Ledbury and the other is a student in London.

Contact details for Councillors on Parish Hall noticeboard. Clerk Sheila Normington 01531 650787

November Questionaire.

This is a copy of the questionaire included in the November Newsletter.

CASTLEMORTON PARISH COUNCIL QUESTIONNAIRE
The Parish Council would be pleased to have your views in answering these questions and receive your views on other matters you wish to raise. Please take a few minutes if possible. Tick or circle either Yes or No
1. Do you receive the Parish Magazine published by the Church Y/N
2. How do you receive other information from the Parish Council
...............................................................
3. Is the newsletter useful ? Y/N
4. If Yes, how many per year would you wish to receive ? StateNumber
5. If you use a personal computer and E-mail are you interested in receiving information by this route from the PC (This will still be available on Parish notice boards) Y/N
If yes state your E-mail address .............................................or email to the adminstator.
6. Would you also use the new Blog to transfer & share information ? Y/N( http://castlemortonparishcouncil.blogspot.com/)
7. Should the Parish Council lobby to have Broad band Unproved ? Y/N
8. Should the Parish Council lobby to have TV reception improved ? Y/'N
9. Should the Parish Council lobby for better mobile phone reception ? Y!N
10. Would you have interest in collective buying such as gas and oil ? Y/'N
11. Would you be interested in improved recycling ? Y/N
12.Can you suggest a location for another Parish notice board ?
...........................................................................
13. What other items would you like the Parish Council to consider at future meetings ?
..................................................................

please print this out . Pompleted forms can be returned through the Parish Hall letterbox or posted through Royal Mail to CPC, The Castlermorton Parish Hall, Church Road, Castlemorton, Malvern, WRl3 6BE. or passed to a Parish Councillor or
Sent to CPC Clerk Sheila Nonnington at 280 Parkgate, Pendock Road,Redmarley, Glos. GL19 3NH. (snormingtopc@aol.com)

If you just have a comment to make use the new "Blog"http://castlemortonparishcouncil.blogspot.com/

THANK YOU for your time . Castlermorton Parish Council Nov 2007

Saturday, 24 November 2007

Draft Minutes of 8th November 2007

CASTLEMORTON PARISH COUNCIL
Draft Minutes of the Meeting of Castlemorton Parish Council held on Thursday 8th November 2007 at the Parish Hall, commencing at 8.00 p.m.

Present:
Joan Bedford, Jerry Fryman, Angus Golightly (Chairman), Mary Watts, Bill Bowen, Gerald Downs, Lionel Bartlett, Beverley Bradshaw
In Attendance:
District Councillor David Watkins
County Councillor Tom Wells
Members of the Public:
1

Before the start of the meeting Mr. D. Dawe drew two issues to the attention of the Parish Council – being possible contamination from a muck heap at ????? Farm and a blocked footpath at Rough Chase.

2007/82. Apologies
There were no apologies.

2007/83. Declarations of interest
There were no declarations of interest.

2007/84. Minutes of the Previous Meeting
It was RESOLVED that the draft minutes of the meeting of 6th September 2007 circulated before the meeting were a true record of that meeting and be signed as such by the Chairman.

2007/85. Matters arising
Missing Post Boxes – the Clerk had spent several hours chasing around Royal Mail and Post Watch in an effort to solve the still missing post boxes in Castlemorton. Eventually after having sent a very strongly worded letter to our contact in Royal Mail, Worcester one post box has been re-instated. However, this still does not have delivery/collection details as these are all in the process of being re-done. The second outstanding box is still in the Royal Mail process, so it was RESOLVED that the Clerk will once again contact Royal Mail to ensure that this issue is resolved.
Highways have cleared the blocked storm drain in Church Road. On contacting the Highways Department regarding the poor state of repair of the side of the road down Church Lane, the Clerk was unable to establish whether the work had been completed or whether it had just been highlighted for repair. This is not a satisfactory situation and it was RESOLVED that the Clerk would contact the Highways Authority to re -report the problem.

2007/86. Reports from District and County Councillors
District Council:
Councillor Watkins reported MHDC have introduced further grants to help with Flood Relief – a posted had been provided for the Notice Board. In particularly, there is a grant for Landowners who clear their ditches and watercourses, many of which caused problems during the deluge in July.
Councillor Watkins also reported that he now sits on the Board of the Malvern Hills Conservators, he felt that this was important as his ward covers the majority of the Common Land.
Since September Councillor Watkins reported that he has been out with the Refuse Collection teams in this area in order to gain a greater understanding of the challenges facing the Council with regard to refuse collection and recycling.
County Council:
Youth Groups – the County Council give a £3.5K grant for Youth Projects in the County. The Outer Limits group based in Longdon have applied for the grant, along with 7 other groups.
Public Houses – a rate relief scheme is available for Public Houses. Councillor Wells will ensure that the landlords of both pubs are in receipt of the relevant forms to enable them to apply.
Highways – the general dis-satisfaction with regarding the performance levels within the Highways Department continues. Six months after the report by the Scrutiny Task Group on Highways very few of the recommendations have been adopted. It is obvious that centralising this vital service has not worked. However, Councillor Wells did advise that the Council would be borrowing £15 million, to be paid back over the next 20 years, to try to bring the County’s roads up to an acceptable standard. However, the majority of this money will be spent in urban areas.
A lengthy discussion with the Council took place over how the very obvious problems with dealing with Highways could be solved. Councillor Wells offered to organise and Chair a meeting with all of the other divisional Parish Councils in the Area (12) and John Hobbs, Director of Environmental Services, who is responsible for the Highways Department. This would enable the Parish Councils to voice their concerns as a group.

2007/87. Finance Report
a) Payments
It was RESOLVED that the following payments be made:
Cheque no. 593 – S. Normington wages Sept £116.65
Cheque no. 594 – S. Normington wages Oct £ 95.28
_____

£211.93
b) Current Financial Situation
Income since 7th September
Bank interest September £28.39
Bank Interest October £28.49
2nd 50% Precept £2000.00
____
£2,056.88

Expenditure since 7th September

Cheque no. 593 – S. Normington wages Sept £116.65
Cheque no. 594 – S. Normington wages Oct £ 95.28
_____

£211.93

Balance as 08.11.07 - £13,200.78 - £4917.07 in current account and £8,283.71 on deposit

Unpresented cheques:

Cheque no. 594 – S. Normington wages Oct £95.28

Monies available as at 08.11.07 - £13,105.50

c) The Parish Council had received an invoice from Mr. A. Myers in respect of the work carried out on the Drains at the Parish Hall. This was for £658.74, against an estimate of £605.00. It was RESOLVED that this invoice should be paid in full.
d) The Chairman reported that the Clerk had informed him that new pay rates for
Clerks Salaries had been advised by NALC/CALC. The hourly rate is now increased to £8.041 from £7.846 effective from 1st April 2007. Therefore it was RESOLVED that this new rate would be applied to the Clerks Salary and that £16.28 should also be paid to the Clerk being the amount owed on her salary to take account of the new rate from 1st April 2007.



2007/88. Section 137 Grants
The principle behind Section 137 Grants was explained to the Council. Several organisations had been identified in the FY2007/08 budget to be recipients of such a grant. However, it was RESOLVED that payment of these grants would be delayed until the costs of improving the Parish Hall were established. It was also suggested that should the Malvern Hills Conservators receive a 137 Grant they should be approached to provide concessionary car parking for the parishioners.

2007/89. Communications
Draft copy for the parish newsletter was circulated prior to the meeting so that all Councillors had an opportunity to provide feedback. It was suggested that information on the Big Chill, the Flood Relief schemes and the situation regarding the missing Post Boxes should be included. It was also suggested that questions regarding the availability of Broadband, Mobile phone and TV reception should be included on the questionnaire so that if necessary pressure could be applied should improvements be required. It was RESOLVED that the newsletter and questionnaire would be sent by post, but would not include a Stamped Addressed Envelope for responses. The Chairman asked that any further comments should be advised to him as a matter of urgency.

2007/89. Report from Parish Hall Trust
Councillor Watts, Chairman of the Parish Hall Trust, reported that it was estimated the changes needed to provide disabled toilets and access to the hall would cost about £5,000. Grant aid would be investigated and it was RESOLVED that the Commoners Association would be approached with a view of providing a contribution. It was further RESOLVED that a start should be made with regard to obtaining planning permission and that drawings should be produced to show the new layout. This was unanimously agreed up to a maximum budget of £400.00.

2007/90. Update on 4C’s Meetings
Since the last meeting the Graziers have met with DEFRA and Natural England with regard to possible grant aid from DEFRA. A working group led by AONB has been set up to develop a web site for the group.
The next meeting the 4’Cs will be on Thursday 22nd November.

2007/91. School Governors Update
Councillor Watts reported that the new Head teacher has positive ideas with regard to recruitment and is producing a new prospectus for the School. The pre-school – Castlemorton Caterpillars now use the school for their sessions and utilise their amenities. Ideas for extending the relationship between the school and its community are being looked at and ideas for opening up the school’s facilities for use by the community are being discussed. New policies for Gifted and Talented Children are being drawn up. With regard to the Parking problems experienced in School lane, parents have been asked to be considerate and to car- share whereever possible.

2007/92 Planning

The following report of planning applications received or decided since last meeting was noted.

Number Description Address Status
07/00908/FUL Replace existing flat roof with Feathers Pitch Permission
pitched roof on existing Cottage received
extension Castlemorton

07/00900/FUL Alternation and extension of Valentine Cottage Permission
existing cottage Hollybush received




07/00982/FUL Replacement of garage, stable Hoo Cottage Permission
& shed Castlemorton received

07/01024/FUL Menage Marlbrook Farm Permission Castlemorton received

07/01068/FUL Side and rear two storey Sherwood Cottage Permission
Extension Eight Oaks, received
Castlemorton

07/01153/FUL Two storey extension to rear The Stores Permission
& single storey extension New Road received
linking existing building Castlemorton

07/01224/FUL Permanent farm workers Keyses Farm PC approval
Castlemorton


07/01268/FUL Single storey rear extension Webbing Cottage Permission
Castlemorton received


07/01267/FUL Single storey extension to replace The Paddocks Permission
sunroom and alterations to front Castlemorton received
porch

07/01038/FUL Retention and extension of Land @ Bannut Permission
building Tree House received
Castlemorton

07/01435/FUL Proposed extension to existing Cider Mill Barn PC approval
Hollybush

2007/93. Correspondence
A comprehensive list of the Correspondence received was circulated prior to the meeting and hardcopies were available for Councillors to review if necessary.


2007/94. Any Other Business/Items for the next Meeting:
· Items for the next meeting – Budget and Precept for FY 2008/09, Communications, 4C’s

Councillors were also asked to advise the Clerk prior to the meeting if they wished to include items on the agenda.

2007/95. Next Meeting
It was RESOLVED that the next Parish Council Meeting should be held at 7.45pm on
Thursday 10th January 2008 in the Parish Hall.

There being no other business, the meeting closed at 11.05 pm.

Draft Minutes of 8th November 2007

CASTLEMORTON PARISH COUNCIL
Draft Minutes of the Meeting of Castlemorton Parish Council held on Thursday 8th November 2007 at the Parish Hall, commencing at 8.00 p.m.

Present:
Joan Bedford, Jerry Fryman, Angus Golightly (Chairman), Mary Watts, Bill Bowen, Gerald Downs, Lionel Bartlett, Beverley Bradshaw
In Attendance:
District Councillor David Watkins
County Councillor Tom Wells
Members of the Public:
1

Before the start of the meeting Mr. D. Dawe drew two issues to the attention of the Parish Council – being possible contamination from a muck heap at ????? Farm and a blocked footpath at Rough Chase.

2007/82. Apologies
There were no apologies.

2007/83. Declarations of interest
There were no declarations of interest.

2007/84. Minutes of the Previous Meeting
It was RESOLVED that the draft minutes of the meeting of 6th September 2007 circulated before the meeting were a true record of that meeting and be signed as such by the Chairman.

2007/85. Matters arising
Missing Post Boxes – the Clerk had spent several hours chasing around Royal Mail and Post Watch in an effort to solve the still missing post boxes in Castlemorton. Eventually after having sent a very strongly worded letter to our contact in Royal Mail, Worcester one post box has been re-instated. However, this still does not have delivery/collection details as these are all in the process of being re-done. The second outstanding box is still in the Royal Mail process, so it was RESOLVED that the Clerk will once again contact Royal Mail to ensure that this issue is resolved.
Highways have cleared the blocked storm drain in Church Road. On contacting the Highways Department regarding the poor state of repair of the side of the road down Church Lane, the Clerk was unable to establish whether the work had been completed or whether it had just been highlighted for repair. This is not a satisfactory situation and it was RESOLVED that the Clerk would contact the Highways Authority to re -report the problem.

2007/86. Reports from District and County Councillors
District Council:
Councillor Watkins reported MHDC have introduced further grants to help with Flood Relief – a posted had been provided for the Notice Board. In particularly, there is a grant for Landowners who clear their ditches and watercourses, many of which caused problems during the deluge in July.
Councillor Watkins also reported that he now sits on the Board of the Malvern Hills Conservators, he felt that this was important as his ward covers the majority of the Common Land.
Since September Councillor Watkins reported that he has been out with the Refuse Collection teams in this area in order to gain a greater understanding of the challenges facing the Council with regard to refuse collection and recycling.
County Council:
Youth Groups – the County Council give a £3.5K grant for Youth Projects in the County. The Outer Limits group based in Longdon have applied for the grant, along with 7 other groups.
Public Houses – a rate relief scheme is available for Public Houses. Councillor Wells will ensure that the landlords of both pubs are in receipt of the relevant forms to enable them to apply.
Highways – the general dis-satisfaction with regarding the performance levels within the Highways Department continues. Six months after the report by the Scrutiny Task Group on Highways very few of the recommendations have been adopted. It is obvious that centralising this vital service has not worked. However, Councillor Wells did advise that the Council would be borrowing £15 million, to be paid back over the next 20 years, to try to bring the County’s roads up to an acceptable standard. However, the majority of this money will be spent in urban areas.
A lengthy discussion with the Council took place over how the very obvious problems with dealing with Highways could be solved. Councillor Wells offered to organise and Chair a meeting with all of the other divisional Parish Councils in the Area (12) and John Hobbs, Director of Environmental Services, who is responsible for the Highways Department. This would enable the Parish Councils to voice their concerns as a group.

2007/87. Finance Report
a) Payments
It was RESOLVED that the following payments be made:
Cheque no. 593 – S. Normington wages Sept £116.65
Cheque no. 594 – S. Normington wages Oct £ 95.28
_____

£211.93
b) Current Financial Situation
Income since 7th September
Bank interest September £28.39
Bank Interest October £28.49
2nd 50% Precept £2000.00
____
£2,056.88

Expenditure since 7th September

Cheque no. 593 – S. Normington wages Sept £116.65
Cheque no. 594 – S. Normington wages Oct £ 95.28
_____

£211.93

Balance as 08.11.07 - £13,200.78 - £4917.07 in current account and £8,283.71 on deposit

Unpresented cheques:

Cheque no. 594 – S. Normington wages Oct £95.28

Monies available as at 08.11.07 - £13,105.50

c) The Parish Council had received an invoice from Mr. A. Myers in respect of the work carried out on the Drains at the Parish Hall. This was for £658.74, against an estimate of £605.00. It was RESOLVED that this invoice should be paid in full.
d) The Chairman reported that the Clerk had informed him that new pay rates for
Clerks Salaries had been advised by NALC/CALC. The hourly rate is now increased to £8.041 from £7.846 effective from 1st April 2007. Therefore it was RESOLVED that this new rate would be applied to the Clerks Salary and that £16.28 should also be paid to the Clerk being the amount owed on her salary to take account of the new rate from 1st April 2007.



2007/88. Section 137 Grants
The principle behind Section 137 Grants was explained to the Council. Several organisations had been identified in the FY2007/08 budget to be recipients of such a grant. However, it was RESOLVED that payment of these grants would be delayed until the costs of improving the Parish Hall were established. It was also suggested that should the Malvern Hills Conservators receive a 137 Grant they should be approached to provide concessionary car parking for the parishioners.

2007/89. Communications
Draft copy for the parish newsletter was circulated prior to the meeting so that all Councillors had an opportunity to provide feedback. It was suggested that information on the Big Chill, the Flood Relief schemes and the situation regarding the missing Post Boxes should be included. It was also suggested that questions regarding the availability of Broadband, Mobile phone and TV reception should be included on the questionnaire so that if necessary pressure could be applied should improvements be required. It was RESOLVED that the newsletter and questionnaire would be sent by post, but would not include a Stamped Addressed Envelope for responses. The Chairman asked that any further comments should be advised to him as a matter of urgency.

2007/89. Report from Parish Hall Trust
Councillor Watts, Chairman of the Parish Hall Trust, reported that it was estimated the changes needed to provide disabled toilets and access to the hall would cost about £5,000. Grant aid would be investigated and it was RESOLVED that the Commoners Association would be approached with a view of providing a contribution. It was further RESOLVED that a start should be made with regard to obtaining planning permission and that drawings should be produced to show the new layout. This was unanimously agreed up to a maximum budget of £400.00.

2007/90. Update on 4C’s Meetings
Since the last meeting the Graziers have met with DEFRA and Natural England with regard to possible grant aid from DEFRA. A working group led by AONB has been set up to develop a web site for the group.
The next meeting the 4’Cs will be on Thursday 22nd November.

2007/91. School Governors Update
Councillor Watts reported that the new Head teacher has positive ideas with regard to recruitment and is producing a new prospectus for the School. The pre-school – Castlemorton Caterpillars now use the school for their sessions and utilise their amenities. Ideas for extending the relationship between the school and its community are being looked at and ideas for opening up the school’s facilities for use by the community are being discussed. New policies for Gifted and Talented Children are being drawn up. With regard to the Parking problems experienced in School lane, parents have been asked to be considerate and to car- share whereever possible.

2007/92 Planning

The following report of planning applications received or decided since last meeting was noted.

Number Description Address Status
07/00908/FUL Replace existing flat roof with Feathers Pitch Permission
pitched roof on existing Cottage received
extension Castlemorton

07/00900/FUL Alternation and extension of Valentine Cottage Permission
existing cottage Hollybush received




07/00982/FUL Replacement of garage, stable Hoo Cottage Permission
& shed Castlemorton received

07/01024/FUL Menage Marlbrook Farm Permission Castlemorton received

07/01068/FUL Side and rear two storey Sherwood Cottage Permission
Extension Eight Oaks, received
Castlemorton

07/01153/FUL Two storey extension to rear The Stores Permission
& single storey extension New Road received
linking existing building Castlemorton

07/01224/FUL Permanent farm workers Keyses Farm PC approval
Castlemorton


07/01268/FUL Single storey rear extension Webbing Cottage Permission
Castlemorton received


07/01267/FUL Single storey extension to replace The Paddocks Permission
sunroom and alterations to front Castlemorton received
porch

07/01038/FUL Retention and extension of Land @ Bannut Permission
building Tree House received
Castlemorton

07/01435/FUL Proposed extension to existing Cider Mill Barn PC approval
Hollybush

2007/93. Correspondence
A comprehensive list of the Correspondence received was circulated prior to the meeting and hardcopies were available for Councillors to review if necessary.


2007/94. Any Other Business/Items for the next Meeting:
· Items for the next meeting – Budget and Precept for FY 2008/09, Communications, 4C’s

Councillors were also asked to advise the Clerk prior to the meeting if they wished to include items on the agenda.

2007/95. Next Meeting
It was RESOLVED that the next Parish Council Meeting should be held at 7.45pm on
Thursday 10th January 2008 in the Parish Hall.

There being no other business, the meeting closed at 11.05 pm.

Saturday, 17 November 2007

Minutes Thursday 6th September 2007

CASTLEMORTON PARISH COUNCIL
Minutes of the Meeting of Castlemorton Parish Council held on Thursday 6th September 2007 at the Parish Hall, commencing at 7.30 p.m.

Present:
Joan Bedford, Jerry Fryman, Angus Golightly (Chairman), Mary Watts, Bill Bowen, Gerald Downs, Lionel Bartlett
In Attendance:
District Councillor David Watkins (Part time)
County Councillor Tom Wells (Part time)
Members of the Public:
-


2007/68. Apologies
There were no apologies.

2007/69. Declarations of interest
There were no declarations of interest.

2007/70. Minutes of the Previous Meeting
It was RESOLVED that the draft minutes of the meeting of 26th June 2007 circulated before the meeting were a true record of that meeting and be signed as such by the Chairman.

2007/71. Matters arising
Missing Post Boxes – as now progress has been made with the Royal Mail contact in Worcester it was RESOLVED that the Clerk would write to the Post Office Ombudsman.
The Clerk had received a complaint regarding a suspected blocked storm drain in Church Road. A discussion also took place regarding the condition of the road since the recent floods, with the side of the road being in very poor repair having been washed away by the water. It was RESOLVED that the Clerk would contact the Highways Authority to report both problems.

2007/72. Reports from District and County Councillors
District Council:
Councillor Watkins reported that since the last Parish Council meeting most of the District’s time had been taken up with dealing with the aftermath of the flooding. He reported that MHDC is operating a flood relief scheme for affected households amounting to £200.00. However, the problems caused to the local infrastructure will not be solved immediately, it will be a long-term effort.
Councillor Watkins advised that in his role sitting on the Environment Affairs Committee he is aware that there will have to be far reaching changes to the amount of rubbish that is collected and put into landfill. There are very clear implications with regard to the targets that are being set by local government with considerable fines imposed for those Councillors not achieving their target. The basic problem is that we all send far too much to landfill and need to re-cycle more. A review on what items are collected for recycling is underway at present.
County Council:
Education - Tom Wells advised that the new Language Block at Hanley Castle School has just been started, an investment of £2.1 million (£300,000 of which the School raised themselves). He also reported that performance at Castlemorton Primary School continued to be good and the number of pupils attending the school was at a good level.
Council Finance – the County Council face a deficit of £25M that means they need to balance the books over the next two years. Central Government is also looking for efficiency savings, which in real terms will mean that the funding will be less in real terms than previously provided. Both of these situations could well mean that there will have to be cuts in services.
Parking at Castlemorton School – Councillor Wells advised that if an area could be located for parking for the school (for example the large verge opposite) one of the ways of achieving this would be to organise match funding, perhaps between the school, Parish Council and County Council. This would need to be closely project managed.

2007/73. Finance Report
a) Payments
It was RESOLVED that the following payments be made:
S. Normington – Wages & expenses £105.08 – June
£ 45.11 – July
£ 90.72 - August
£141.00 – Clement Keys External Audit


b) Current Financial Situation
The RFO reported that since the last meeting Income received for the period was £81.83, being interest on the deposit account for June, July and August.
Expenditure for the period was:

Cheque no. 589 – S. Normington wages June £105.08
Cheque no. 590 – Clement Keys – Audit £141.00
Cheque no. 591 – S. Normington wages July £ 45.11
_____

£291.19


Monies available as 06.09.07 - £11,351.27 - £3124.44 in current account and £8226.83 on deposit

c) Annual Return.
The RFO advised that Clement Keys had signed off the Annual Return and the relevant notices will be posted on the notice board.

2007/74. Communications
It was RESOLVED that a newsletter be produced to be sent to each household in the Parish. Subjects for this item will include; information on the work of the Parish Council, brief details regarding members of the Council, information on the Big Chill, explanation regarding the Precept, changes already made and planned for the Parish Hall. A brief questionnaire will accompany the newsletter and this will cover issues such as; Parish Hall use, availability and effectiveness of local broadband service, establish those who wish to receive communication by e-mail.
A draft newsletter and questionnaire will be developed, along side a database. Notices regarding Parish Council activities will continue to be posted on the board at the Parish Hall and in Hollybush. A website being developed by the 4’Cs has also been highlighted as an area where information could be posted.


2007/75. Report from Parish Hall Trust
The Parish Hall Trust has not met since the last Parish Council meeting. However Councillor Watts, the Chairman of the Trust, reported that she had been investigating grants to help with the upgrading of the toilet facilities and the porch. There are lottery grants available up to about £10,000 but obtaining these can be a very lengthy process. Councillor Watts reported that first the Trust will have to decide on exactly what improvements they want to carry out and have several options available. It is thought that the scheme initially discussed of rebuilding the porch, including new toilet facilities and disabled access, will cost approx. £25,000.
A discussion took place regarding the possible improvements that could be made and it was suggested that until the Parish Hall Trust settle on an agreed scheme that the existing planned work to the drains be delayed, as it might need to be carried out as part of the overall improvements. It was also suggested that alterations and extension of the existing toilet facilities could be a way forward. Councillor Watts agreed that the Trust would consider all possibilities.
The Parish Trust is also short of one member from the Parish Council. Councillor Gerald Downs volunteered to join the Trust. This was unanimously greed.

2007/76. Update on 4C’s Meetings
Councillor Golightly advised that Castlemorton Parish Council have two places on this committee. The Constitution for the Group has now been drafted and the situation is that the Graziers are now trying to reach an agreement with DEFRA regarding possible grants.
Councillor Bowen is a member of a sub-committee who are developing a website and booklet which sets out the aims and objectives of the 4C’s. Photographs of the Common and surrounding area are required for this task.
The next 4C’s meeting will be held in November.

2007/77. New Code of Conduct
The Clerk had attended a Training Course on the new Code of Conduct that comes into force on 1st October. One of the key changes to the Code is regarding Prejudicial Interest and the rights of members of the council to speak on a subject for which they hold a Prejudicial Interest. A new clause – Para 12.2 has been included in the code that is not mandatory. This basically provides members of the Council the opportunity to speak alongside other members of the public at the Democratic Half Hour allotted before the official meeting commences. Members then have to leave the room when the item is discussed as an Agenda item. This clause was discussed in detail and it was RESOLVED by unanimous agreement that the Council would adopt this clause. However, it was agreed that at times it is difficult to ascertain when a member does have an interest and this may not become completely apparent until a discussion is well underway. In these circumstances it was RESOLVED that the Councillor should immediately state their interest and if they wish then have the opportunity to speak from the floor before leaving the room.

2007/78 Planning

a) The following report of planning applications received or decided since last meeting was noted.

Number Description Address Status
07/00908/FUL Replace existing flat roof with Feathers Pitch PC approval
pitched roof on existing Cottage
extension Castlemorton

07/00900/FUL Alternation and extension of Valentine Cottage PC approval
existing cottage Hollybush


07/00982/FUL Access gate to field Walk Farm Permission
Castlemorton received


07/00600/FUL Single storey rear extension Webbing Cottage Refusal
Castlemorton received

07/00982/FUL Replacement of garage, stable Hoo Cottage PC approval
& shed Castlemorton

07/01024/FUL Menage Marlbrook Farm PC approval Castlemorton

07/01068/FUL Side and rear two storey Sherwood Cottage PC approval
Extension Eight Oaks,
Castlemorton

07/01153/FUL Two storey extension to rear The Stores PC approval
& single storey extension New Road
linking existing building Castlemorton

07/01224/FUL Permanent farm workers Keyses Farm Viewed @
Castlemorton meeting – PC
approval

07/01268/FUL Single storey rear extension Webbing Cottage Viewed @
Castlemorton meeting – PC
approval

07/01267/FUL Single storey extension to replace The Paddocks Viewed @
sunroom and alterations to front Castlemorton meeting – PC
porch approval

07/01038/FUL Retention and extension of Land @ Bannut Passed to
building Tree House Convenor for
Castlemorton site visit


2007/79. Correspondence
A comprehensive list of the Correspondence received was circulated prior to the meeting and hardcopies were available for Councillors to review if necessary.


2007/80. Any Other Business/Items for the next Meeting:
· Items for the next meeting – Allocation of local grants under Section 137, Communications, 4C’s

2007/81. Next Meeting
It was RESOLVED that the next Parish Council Meeting should be held at 8.00 pm on
Thursday 8th November 2007 in the Parish Hall.

There being no other business, the meeting closed at 11.05 pm.

Minutes 27th June 2007

CASTLEMORTON PARISH COUNCIL

Minutes of the Meeting of Castlemorton Parish Council held on Tuesday 26th June 2007 at the Parish Hall, commencing at 7.30 p.m.

Present:
Joan Bedford, Beverley Bradshaw Jerry Fryman, Angus Golightly (Chairman), Mary Watts
In Attendance:
-
Members of the Public:
-


2007/50. Apologies
Apologies were received from County Councillor Tom Wells and District Councillor David Watkins who were attending a meeting at MHDC and Councillor Bowen.

2007/51. Declarations of interest
There were no declarations of interest.

2007/52. Minutes of the Previous Meeting
It was RESOLVED that the draft minutes of the meeting of 16th May 2007 circulated before the meeting were a true record of that meeting and be signed as such by the Chairman.

2007/53. Matters arising
Missing Post Boxes – the process of obtaining permission from the various utility companies to site new post boxes is ongoing. The Clerk is in regular contact with the Royal Mail and will continue to chase progress.
At the recent 4C’s meeting where it was agreed that Castlemorton Parish Council would be represented by only two voting members rather than three as agreed at the Parish Council meeting of 16th May 2007.

2007/54. Co-option of New Members to the Council
Mr. Gerald Downs and Mr. Lionel Bartlett had both applied to becoming members of the Parish Council. Their application forms had been circulated to all members of the Council with the Agenda. As there were only two candidates for three vacancies there was no need for a ballot and both Mr. Downs and Mr. Bartlett were duly co-opted onto the Council.

2007/55. Finance Report
a) Payments
It was RESOLVED that the following payments be made:
£144.37 S. Normington – Wages
b) Current Financial Situation
The RFO reported that since the last meeting there had been very few financial transactions. Income received for the period was £23.67, being interest on the deposit account. Monies available are:
Current Account £3,249.12
Deposit Account £8,145.00
£11,394.12
c) Annual Return.
The RFO advised that the Annual Return had been completed and returned to Clement Keys for the deadline date of 18th June 2007.
d) VAT Return
The VAT return has been completed and submitted.




2007/56. Communications
This is a topic that has been highlighted for continuous improvement. It was felt that even though the Parish Magazine has fairly good coverage a Newsletter should be produced either once or twice a year that is sent to every household in the Parish. The first newsletter
Is planned for September/October and will be accompanied by a Questionnaire. The Clerk will create a database and will consult with MHDC with regard to data protection issues.
Subjects to be covered by the first newsletter were discussed and suggestions included:
- Changes already made to the Parish Hall
- Future Improvements plans for the Parish Hall
- Explanation regarding the Precept
In addition notices will continue to be posted on the Parish Hall notice board and the notice board at Hollybush. The weekly newsletter produced by the School will also be used when applicable.

2007/57. Report from Parish Hall Trust
Councillor Watts has been voted the new Chairman of the Parish Hall Trust. She reported that discussions regarding the increased usage and improvements to the Hall had taken place. Considerable investment will be needed to replace the old porch and to relocate the toilets to enable disabled access (in order to meet leglislation). Unfortunately, funds from the lottery may be hard to obtain at present because of the 2012 London Olympics. However, Councillor Golightly has had discussions with David Cropp, the Chairman of CALC and Martley Parish Council, who is willing to provide advice as to what grants may be available for this type of work. If matched funding is required some fund raising events will need to be organised.
The car parking situation was also discussed and it was agreed that improvements in this area should be a long term aim.

2007/58. Village School Liaison
Councillor Golightly has had discussions with the Headmistress of the School, Janet Adset, and has provided detailed maps of the footpaths in the vicinity of the school as part of their work on the local environment.
The use of the school bus on its return journey to Worcester as transport for shoppers is still being pursued and this subject will be included on the questionnaire to be sent out with the first Parish Council newsletter.
Councillor Watts raised the problem of parking at the school, with the lane becoming very congested during the start and finish times at the school. Councillor Golightly will discuss this issue with County Councillor Tom Wells, however, it was felt that if the school acknowledged that there was a problem that the Parish Council and the School working together would carry more weight.

2007/59. Report on 4C’s Meeeting
Notes attached.

2007/60. Malvern Hills Conservators
Castlemorton Parish has historically had one place on the Conservators Board, which is currently held by Mr. J. Plant. This comes up for re-nomination in September. It was RESOLVED that as Mr. Plant is willing to serve again the Clerk will confirm this in writing to the Committee Officer are Worcestershire County Council.

2007/61. Report on Annual Meeting of Worcestershire CALC
Councillor Golightly attended the meeting and reported that the majority of the meeting was allocating people to various committees. However, he did make contact with Mr. D. Cropp, Chairman of CALC, with regard to assistance in gaining Grants for the improvements to the Parish Hall.

2007/62. Big Chill
Castlemorton Parish once again has been offered a limited number of complimentary attendance places at the Big Chill for Sunday 5th August. A notice announcing this has been posted on the Notice Boards and placed in the Parish Magazine. The closing date for applications is noon Friday 27th July. Members of the Parish Council will then meet at 7.00 pm on the 27th to process the applications. If there is over-subscription a ballot will be held. Sucessful applicants will then be sent a letter and will need to take this along with proof of identity (with photograph) to the Family Camping gate to gain access. The Parish Council will be supplying the Big Chill organisers with a list of those who have been successful. It was RESOLVED that this process be put in place.

2007/63. Planning

a) The following report of planning applications received or decided since last meeting was noted.

Number Description Address Status

07/00454/FUL Side and rear two storey Sherwood Cottage Refusal
extension Eight Oaks, received
Castlemorton

07/00485/LBC New internal doorway into Dees Cottage Permission
Garden Room and provision of Castlemorton granted
French doors (retrospective)

07/00467/LBC Replacement of rotten windows Humble Bee Hall Permission
and doors, gypsium plaster and Hollybush, Ledbury granted
plasterboard with lime render and
plaster to lounge

07/00525/FUL Addition of single storey The Old Post Permission
extension Office, Castlemorton granted

07/00430/FUL Replacement of garage, stable Hoo Cottage Refusal
& shed with an oak framed building Castlemorton received


07/00523/FUL Provision of ancillary building Berrow Downs Permission
to house heating plant Castlemorton granted

Castlemorton

07/00612/FUL Conversion of garage to play Bessoni Farm Permission
room and new garage/store Castlemorton granted

07/00600/FUL Single storey rear extension Webbing Cottage PC approval
Castlemorton

07/00900/FUL Alternation and extension of Valentine Cottage PC approval
existing cottage Hollybush

07/00908/FUL Replace existing flat roof with Feathers Pitch PC approval
pitched roof on existing Cottage
extension Castlemorton


2007/64. CALC Training
The Clerk advised on the current training available through CALC. It was RESOLVED that at present the Council did not see the need to attend any of the courses available and that they felt they were expensive. However, it was agreed that training on very complex issues such as the new Code of Conduct should be considered when available.

2007/65. Correspondence
A comprehensive list of the Correspondence received was circulated prior to the meeting and hardcopies were available for Councillors to review if necessary. The e-mail from Mr. N. Potter, Rural Housing Enabler from Community First was discussed. It was RESOLVED that at present the Council does not wish to discuss Affordable Housing within Castlemorton. They are keen to learn by the experiences of Birtsmorton Parish Council who are currently looking at the creation of additional Affordable Housing in Rye Street. The Clerk will respond in this manner to Mr. Potter.

2007/66. Any Other Business/Items for the next Meeting:
· Items for the next meeting – Parish Hall Trust - Grants

2007/67. Next Meeting
It was RESOLVED that the next Parish Council Meeting should be held at 7.30 pm on
Thursday 6th September 2007 in the Parish Hall.
There being no other business, the meeting closed at 10.40 pm.